|
Employment References The bill identifying what information employers may release to prospective employers about current or past employees was signed into law by Governor Pawlenty. The statute is section 181.967 Subdivision 1 thru 5.
Here is the bill sections that apply to employment references:
2.14 Sec. 3. [181.967] [EMPLOYMENT REFERENCES.] 2.15 Subdivision 1. [DEFINITIONS.] For purposes of this section: 2.16 (1) "employee" means a person who performs services for 2.17 hire and includes an officer of a corporation; 2.18 (2) "employer" means a person who has one or more employees 2.19 and includes a designated employee or agent who discloses 2.20 information on behalf of an employer; 2.21 (3) "personnel record" has the meaning given in section 2.22 181.960; 2.23 (4) "private employer" means an employer that is not a 2.24 government entity, as defined in section 13.02; and 2.25 (5) "public employer" means an employer that is a 2.26 government entity, as defined in section 13.02. 2.27 Subdivision. 2. [CAUSES OF ACTION LIMITED.] No action may be 2.28 maintained against an employer by an employee or former employee 2.29 for the disclosure of information listed in subdivisions 3 to 5 2.30 about the employee to a prospective employer or employment 2.31 agency as provided under this section, unless the employee or 2.32 former employee demonstrates by clear and convincing evidence 2.33 that: 2.34 (1) the information was false and defamatory; and 2.35 (2) the employer knew or should have known the information 2.36 was false and acted with malicious intent to injure the current 3.1 or former employee. 3.2 Subdivision. 3. [EMPLOYMENT REFERENCE INFORMATION DISCLOSURE BY 3.3 PRIVATE EMPLOYERS.] (a) Subdivision 2 applies to the disclosure 3.4 of the following information by a private employer in response 3.5 to a request for the information: 3.6 (1) dates of employment; 3.7 (2) compensation and wage history; 3.8 (3) job description and duties; 3.9 (4) training and education provided by the employer; and 3.10 (5) acts of violence, theft, harassment, or illegal conduct 3.11 documented in the personnel record that resulted in disciplinary 3.12 action or resignation and the employee's written response, if 3.13 any, contained in the employee's personnel record. 3.14 A disclosure under clause (5) must be in writing with a 3.15 copy sent contemporaneously by regular mail to the employee's 3.16 last known address. 3.17 (b) With the written authorization of the current or former 3.18 employee, subdivision 2 also applies to the written disclosure 3.19 of the following information by a private employer: 3.20 (1) written employee evaluations conducted before the 3.21 employee's separation from the employer, and the employee's 3.22 written response, if any, contained in the employee's personnel 3.23 record; 3.24 (2) written disciplinary warnings and actions in the five 3.25 years before the date of the authorization, and the employee's 3.26 written response, if any, contained in the employee's personnel 3.27 record; and 3.28 (3) written reasons for separation from employment. 3.29 The employer must contemporaneously provide the employee or 3.30 former employee with a copy of information disclosed under this 3.31 paragraph and to whom it was disclosed by mailing the 3.32 information to the employee or former employee. 3.33 (c) A prospective employer or employment agency shall not 3.34 disclose written information received under this section without 3.35 the written authorization of the employee. 3.36 Subd. 4. [DISCLOSURE OF PERSONNEL DATA BY PUBLIC 4.1 EMPLOYER.] Subdivision 2 applies to the disclosure of all public 4.2 personnel data and to the following private personnel data under 4.3 section 13.43 by a public employer if the current or former 4.4 employee gives written consent to the release of the private 4.5 data: 4.6 (1) written employee evaluations conducted before the 4.7 employee's separation from the employer, and the employee's 4.8 written response, if any, contained in the employee's personnel 4.9 record; and 4.10 (2) written reasons for separation from employment. 4.11 Subdivision. 5. [SCHOOL DISTRICT DISCLOSURE OF VIOLENCE OR 4.12 INAPPROPRIATE SEXUAL CONTACT.] (a) Subdivision 2 applies to a 4.13 disclosure by the superintendent of a school district or the 4.14 superintendent's designee, or a person having administrative 4.15 control of a charter school, to another school district or 4.16 charter school of: (1) public personnel data under section 4.17 13.43, subdivision 2, relating to acts of violence toward or 4.18 inappropriate sexual contact with a student that resulted in 4.19 disciplinary action; and (2) private personnel data under 4.20 section 13.43, subdivision 16. 4.21 (b) A disclosure under this subdivision must be in writing 4.22 with a copy sent contemporaneously by regular mail to the 4.23 employee's last known address. 4.24 Subdivision. 6. [APPLICATION; RELATION TO OTHER LAW.] (a) This 4.25 section does not affect the availability of other limitations on 4.26 liability under common law. 4.27 (b) This section does not apply to an action involving an 4.28 alleged violation of chapter 363 or other statute. 4.29 (c) This section does not diminish or impair the rights of 4.30 a person under a collective bargaining agreement. 4.31 Sec. 4. [EFFECTIVE DATE.] 4.32 Section 3 is effective August 1, 2004, and applies to 4.33 disclosures of information made on or after that date.
|
|
|